Issuance of Subwards
The Grant Coordinator will draft the subaward agreement, share it with the PI for review and approval, and then obtain final approvals to execute the agreement.
Draft of the Subaward Agreement
Research Services drafts the subaward agreement using the appropriate FDP template. The following documents are included in the subaward agreement packet:
- FDP Subaward Agreement and Attachments;
- Detailed Budget (Cost reimbursable agreement) or Milestones (Fixed Price agreement);
- Budget Justification;
- Scope of Work (SOW);
- Prime Notice of Award.
Review and approval of the Draft Subaward Agreement by the PI
The PI needs to review and approve the draft subaward agreement. The PI also needs to complete the Subrecipient Monitoring PI Responsibilities Acknowledgement Form. This form informs the PI of his/her general responsibilities for subrecipient monitoring and about any additional Terms and Conditions imposed on the subrecipient if the assessed risk level is either Moderate or High.
Execution of the Subaward Agreement
The grant coordinator obtains the signature of the Subrecipient’s Authorized Official Representative and then obtains the signature of the university or research foundation Authorized Official Representative. The subaward agreement is effective once both entities have signed the agreement, or as stated within the subaward agreement. A copy of the fully executed subaward agreement is distributed to the subrecipient, the PI and research accounting.
Last updated: 4/27/2021