Skip to main content

Presentation Guidelines

Submission Guidelines

Please use the checklist below to complete your submission:

  1. The following should be uploaded by March 29, 2021 to the drive folder shared with you in the acceptance letter. 
    View the instructions for presenters for detailed guidelines to prepare each of the following: 
  2. As part of the Georgia Southern University Inclusive Excellence Plan, we are asking you to fill out the survey.
    Your response is voluntary and requested by the same deadline mentioned above. Your voluntary response will be used by the faculty research and symposium committees for the purpose of improving our processes and enhancing efforts to encourage diversity in research. The narratives will also be shared with the Office of Inclusive Excellence to inform future University efforts and promote diversity in research.

Oral presentations

Your recording for oral presentations should be no more than 12 minutes and visually decent. View the instructions for presenters for more information. 

While preparing your oral or poster presentation, please feel free to use this title slide template as your first slide. You may use any format/style after this first slide, please keep in mind that your text and visuals should be legible.

Poster presentations

Your recording for poster presentations should be no more than 8 minutes and visually decent.

If you are planning your poster to be published by Digital Commons, please prepare your poster as a single slide, save it as pdf, and upload it to your folder.  

For preparing your poster as one slide, you can pick any design. Although not mandatory to use, an example poster template is also shared here for your reference.

For recording your poster, we recommend dividing the information into a few slides and record the presentation. Alternatively, you may choose to zoom in and out from the one-page slide during recording, but this may be visually challenging for viewers.

While preparing your oral or poster presentation, please feel free to use this title slide template as your first slide. You may use any format/style after this first slide, please keep in mind that your text and visuals should be legible.

Instructions for Presenters

General Expectations

  • Practice your presentation before recording
  • It will help if you create a script or, at minimum, a very detailed outline
  • Your recording should be no more than 12 minutes for oral presentations and 8 minutes for posters, and visually decent
  • Aim to explain your project, results, and significance in a manner that is accessible to an educated non-specialist audience
  • Try to avoid jargon or, if you must, make sure you define your terms
  • If you use slides, keep them clear and concise and avoid making them text-heavy (consider following the 5×5 rule: no more than 5 lines per slide and no more than 5 words per line)
  • Do not display a poster as one slide. Instead, break your presentation into logical components and use multiple slides
  • When you are on camera, be visible from the waistline up, consider your background and dress professionally
  • When you are on camera, you should have the light behind the camera or to the side of you, not behind you (this applies to sunlight through windows as well)
  • Speak clearly and with energy

Sharing Your Files

Share or Upload Your Video File

All video files should be .MOV or .MP4, these formats are default for many recording software.

Upload or share that file into the Google Drive folder no later than March 29, 2021. Name your file with your last name and initial (e.g. Doe, J.).

Sharing a Photograph

We will include a portrait of each presenter on the symposium page. The best photos will be portrait style taken from the shoulders up (but we can crop, if necessary). Photos will be uploaded/shared into the same Google Drive folder as the videos.

Sharing the Signed Release Form

The university requires that you sign a release form allowing us to post the video and photo online. Please print out the release form, sign and take a photo of the form and upload the photo to the same google drive folder that has been shared with you via email.

A Note about Google Drive Sharing

Google Drive is great for sharing files. That said, the sharing of a file does not “move” that file to the new folder–it just shares access. We need that access in order to process your photo and video for the Symposium. If, however, you delete or change the file within your own Google account, it will delete or change it on our end too. So please be careful.

Engagement through YouTube Comments (April 12-16, 2021)

One of the highlights of an in-person conference or symposium is the opportunity for audience members to engage with presenters. Since we are hosting an asynchronous symposium, engagement will take place via typed comments on the YouTube page for each presentation. At least once per day during this week, you should visit the YouTube page with your presentation to respond to questions or comments. As always, keep your responses professional. After (end-date), we will disable the comments function on
YouTube. We plan to set the videos as “unlisted” on YouTube, which means that only people with the link can get to the videos—they will not show up in search results.

Recording Your Presentation

There are many ways to record a presentation. The primary purpose is to convey the results of your project in a clear and understandable manner. You should also seek to make it engaging to the viewer (so feel free to get creative). Below are listed some straightforward ways of recording your symposium presentation. You don’t need to use these, though. All we ask is that you submit a file that is ideally in .MOV or .MP4 format.

Creating your presentation using Zoom

We recommend that you use Zoom to record your presentation. It is easy to use, and you have free access to it. Typically, this function would be used to record meetings, but you can use it to record a presentation.

  1. Download the Zoom app on your phone or computer.
  2. Click “Sign in with SSO,” (if it says to enter the school’s domain, click “I don’t know the domain” and simply type in your GS email address) and log in using your MyGeorgiaSouthern login
  3. Click “New Meeting”
  4. Allow access to your video and audio
  5. Click “Share Screen” (found in the middle of the menu bar) in order to share your screen. (You should be on camera and in a little box on the side. You can click on that box to locate it on the part of the screen so that it will not cover any of your slide information–you may want to try this
    out as you are building your slides so that you can adjust them as needed to fit your video image.)
  6. Click “More” and “Record to the Cloud” to record your video.
  7. To stop sharing your screen, click on the red “stop share”.
  8. To stop recording and end the video, click on “End” then “End meeting for all.”
  9. Zoom should email you a link to your recorded meeting. Open the link titled “For Host Only” and click “Download files”.
  10. Upload or share that file into the Google Drive folder shared with you via email.

Alternatives

If you do not use zoom, we encourage you to find a tool that would allow you to both present and be on camera.

PowerPoint has a built-in recording function, and details about how to use it can be found on the Microsoft support site. If you don’t have the latest version of PowerPoint, students can download it by following the
directions on the ITS software downloads page.

Google Hangouts/Meets also has a recording function that you can learn about on the Google recording instructions page.

While recording your oral or poster presentation, please feel free to use this title slide template as your first slide. You may use any format/style after this first slide, please keep in mind that your text and visuals should be legible.

Last updated: 6/10/2021